You can now integrate E-Verify into your Workstream onboarding process for an easier hiring experience.
With E-Verify, you can now confirm the eligibility of your new hire to work in the United States without doing the manual work. This is done by electronically matching the information provided by your new hire on Form I-9, Employment Eligibility Verification against records available to the relevant government agencies such as the Social Security Administration (SSA) and the Department of Homeland Security (DHS).
To set up E-Verify on your Workstream onboarding process, follow the steps below:
STEP 1: Go to Onboarding from your Workstream dashboard.
STEP 2: On the left panel, select Processes.
STEP 3: Select from the existing process or Create new process.
STEP 4: Enter your process name then Next.
STEP 5: Select E-Verify from the existing modules, then Save and finish later.
STEP 6: Choose Add E-Verify form.
STEP 7: Under Choose an E-Verify account, select Set up.
STEP 8: Select Add a new E-Verify Account.
STEP 9: On the registration screen that appears, enter all the required company information. If a customer has multiple holding companies, and thus multiple federal Employer Identification Numbers (EINs), that manage all of their locations, this process will have to be done for each individual entity. Only one EIN can be registered at a time.
STEP 10: Select the category that describes the business. For the outstanding majority of our users, this will be Other.
STEP 11: Select all the Workstream locations in the dropdown where employees need to be E-Verified. It is very important to note that any locations not selected here will not be eligible for E-Verify unless this process is repeated for those locations. Since only one EIN can be verified at a time, only the locations that are managed by that EIN should be selected here.
STEP 12: Enter the contact information for the main contact. The person entered here will be considered responsible for all the E-Verify activity that occurs for this EIN, even if they're not the one performing the actions. If the person signing the documentation is different from the main contact, select No. They're different and enter the signatory's information as well. They will receive the signing links for this EIN to complete the registration process.
STEP 13: Review all of the entered information and select Submit.
STEP 14: The main contact, or the signatory contact, if one was entered, will receive an email from firstname.lastname@example.org with a link to an online client registration form that they'll need to complete. Selecting the included link the email will open a window or tab with that form.
STEP 15: Fill out the client registration form with all of the required information. Most of these answers will be pre-populated based on the information that was entered in Workstream. A very crucial detail to note: Form I-9 and E-Verify must be selected for Select a Service Option at the start of the form. Any other answer selected will prevent E-Verify from working correctly.
STEP 16: Once the MOU is signed, the typical turnaround time from formi9.com is 12 to 48 hours. Once they receive their signed copy of the MOU, the registered EIN will be activated and will become a selectable option in the E-Verify module setup screen.
STEP 17: Choose the desired EIN from the dropdown and select Done.
STEP 18: Under Set up a reviewer, select Set up, choose a reviewer from the dropdown, and select Done.
STEP 19: Select Save and go back.
STEP 20: E-Verify will appear as a module under Preview your process. Select Save to save the onboarding process, or add other modules as needed.
Want to talk to our Support team? Look for the Intercom icon at the bottom right part of your dashboard and click on New conversation, or send an email