Configuring the Scheduling Stage

Set up your interviewer's availability settings for a more efficient scheduling process

Janina avatar
Written by Janina
Updated over a week ago


  • There are three configuration settings that need to be done in order to get your interviewer's calendar up and ready to accept appointments.

  • The first requires that the users need to be the assigned interviewer of the Job Posting. Follow along with the article to make sure that you or your user is assigned correctly.

  • The second part requires the assigned interviewer to add his/her own available time slots.

  • The third part requires that the assigned interviewer has control or is assigned the correct location/department permissions.

If you are a Super Admin who’s ready to carry out the first part, follow the steps below:

STEP 1: From your Workstream dashboard, go to the Company tab.

STEP 2: Select 'Hiring Processes'

STEP 3: Choose the Hiring Process you wish to edit and Click on the ellipsis or the three dots (...)

STEP 4: Select 'Edit'.

STEP 5: You will be brought to the 'Edit hiring process' page. Select the Scheduling Stage and Click on the Edit Icon.

STEP 6: Here you can update the meeting details. The first selection is to Specify the Meeting Length. Select from the intervals of 15, 30, 45, 60 minutes, or 2 Hours options. Select one to set the pre-set meeting length.


  • By default, the scheduling stage is set up to a 30-minute phone call with the General Manager.

  • If you do not have a scheduling stage, you can add this by following this guide here.

STEP 7: Choose the meeting type.

STEP 8: Select the name of the Interview lead (interviewer) from the drop-down list. Note that you can choose multiple people to conduct the interview.

STEP 9: Add the meeting details. Specify additional information or instructions needed for the interview.

Note: Meeting details do not change even if you select a different meeting type. Please adjust accordingly if you are going for an Over-the-phone, Onsite, Video, or Other type of Interview and place the information accordingly in the meeting details.

STEP 10: Click Save to keep the changes.

Note: If your applicants cannot find any of your available time slots and you have followed this guide completely, you might have synced your Workstream calendar with your Google calendar and make sure that your account 'conflict avoidance' setting is turned off. Learn more here.

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