Utilizing 'Archived Applicants' as your Applicant Pool

Archiving applicants separates the user's view of active from the inactive ones to better manage the applicant pool.

Janina avatar
Written by Janina
Updated over a week ago

Impact & Value:

  • More visibility and efficiency when managing applicants

  • Additional sourcing strategy by re-engaging with past and stagnant applicants

  • Ensures that users have access to all of their applicant records no matter what happens to a position

Why applicants become 'inactive':

  • Inactivity for 30+ days (automatic)

    • 'Inactivity' can mean no manager interaction or no engagement from the applicant's end

  • Deletion of the position they applied for (automatic)

  • Marked as inactive by a user (manual)

How to access:

STEP 1: From the main menu, go to the Applicants tab.

STEP 2: On top, click the arrow beside Applicants and select Archived Applicants from the dropdown.

How to manually mark an applicant as 'Inactive':

STEP 1: From the main menu, go to the Applicants tab.

STEP 2: Look for the applicant's name and to its far right, click the three-dotted menu button.

STEP 3: Select 'Mark as inactive' from the drop-down options.

Important things to note:

  • Mark applicants as hired if they are hired to ensure that they are not unintentionally marked as inactive.

    [See related articles on how to mark applicants as hired manually or automatically]

  • Once applicants are marked as hired or rejected, they can not (will not) be moved to the Archived Applicants page.

    • Inversely, if applicants are marked inactive then the record will stay as is.

  • For applicants to move back to "active" status, the applicants will need to reapply.

    • Users will have to re-invite them to apply for a position either by individual or bulk messages. [See related articles on how to reactivate archived applicants]

Related Articles:

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