Checkeeper is a third-party service that prints and mails checks for you. For accounts without paper check mailing, it’s the recommended option if you want to avoid handling printing and mailing yourself.
📌 If you see a Mail checks action on your submitted payroll, your account can mail checks directly from Workstream, with no file upload. Learn how in Mail paper checks from a submitted payroll. The steps below are for accounts that don’t have it.
After running payroll, simply download both the CSV report and PDF checks from Workstream, upload them to Checkeeper, and they’ll take care of the rest.
Set up a Checkeeper account
You’ll need to create a Checkeeper account directly on their website. From there, you can upload your check files and let them handle printing and mailing.
No need to commit, you can review their setup first and see if it fits your workflow.
Download required check files
After running payroll, download both of these files:
Paper checks report (CSV) – contains employee names, addresses, and payment info
Paper check PDF – contains formatted check + paystub
⚠️ You must upload both files to Checkeeper. If you only send the CSV, employees won’t receive their paystubs.
To download the file:
Go to Team View, then Payroll › Payroll.
If you manage multiple tax entities, select Change and select the correct one.
Go to the Submitted tab.
Find the correct payroll run.
Select the three-dot menu ••• next to the relevant payroll run, then select the following:
Download paper checks report
Download paper check PDF
Note: Both options are greyed out unless the payroll includes manual (paper check) payments.
Upload the files to Checkeeper
Once you've downloaded both the CSV and PDF files from Workstream:
Log in to your Checkeeper account.
Checkeeper will take care of the rest.