You can download key payroll forms like W-2s, 941s, and authorization documents anytime in Workstream Payroll.
This article shows where to find and download them.
📌 You’ll need the Manage Payroll Operations permission to download these documents. Don’t see the Documents tab? Ask your Super Admin to check your access.
Download documents using integrated payroll
📌 Didn't find the document you're looking for? Check the FAQ below to see when forms are usually available.
Go to Admin View, then select Payroll Entities.
Select View details next to the payroll entity.
Go to the Documents tab.
Use the dropdown menu to view:
Authorization documents: Signed forms giving Workstream permission to file taxes for your business.
Tax documents: The actual forms filed, like Form 941 or your W-2s.
Find the document you need, then select Download. The file will be saved as a PDF on your device.
FAQs: Download your quarterly tax returns, W-2s, and other payroll documents
Q: When will tax forms be available?
A: W-2s and other year-end tax forms are usually available in January. Employers are required to distribute these to team members by January 31. Quarterly payroll tax forms (like Form 941) are usually posted around the 10th of the month following the end of each quarter.
For example, forms for Q2 (April to June) are generally available by July 10.
To check if your forms are available:
Go to the Documents tab under your payroll entity.
Look under the Tax Documents section.
Use the Filed On column to see the posting date.
The Filed On date reflects when the document was posted in Workstream. It doesn't mean that’s when it was filed with the tax agency.
Q: Where can I find Form 941 for a specific quarter?
A: You can download Form 941 from the Documents tab under Tax Documents. It's usually available by the 10th of the month following the end of the quarter.
Q: What payroll tax forms does Workstream file?
A: Workstream Payroll supports most common federal, state, and local payroll tax filings, including:
Federal forms such as 940, 941, 943, 944, W-2, and W-3
State income tax returns, withholding reports, and reconciliation forms
Unemployment insurance tax filings
Payment vouchers, when required
Select local or city-level tax filings
We don’t support every local or specialty form. For example, Louisiana Form 77 (Separation Notice) is not filed by Workstream Payroll.
If you're unsure whether a specific form is supported for your state or location, please contact our Support Team.
Q: What’s the difference between tax documents and authorization documents?
Tax documents are the actual forms filed, like Form 941 or your W-2s.
Authorization documents are forms your company signed to let Workstream file taxes on your behalf (like Form 8655).