📌 This article describes the old payroll view. If you're using the new spreadsheet-style view, see Run Payroll in the New Experience.
What to expect
All hours, time off, and earnings from your file will appear in the payroll draft.
Team members will be pre-filled based on your upload, including their payment methods, workplaces, rates, and amounts.
You can still edit add new earning items manually if needed.
You can still manually add contractors or employees.
💡 What to check when reviewing a payroll draft:
Ensure all team members are showing - If someone’s missing, add them before you submit.
Verify hours are correct - Adjust any high or 0 hrs in the spreadsheet or fix mapping if needed.
Confirm earning types are accurate - Regular hours should be under Hourly or Regular Pay. Update any mismatched or blank entries.
Review amounts - Totals are hours × rate; correct the rate if something looks off.
Check time off hours - Make sure PTO/Sick leave is included by assigning the right policy.
Confirm payment methods - Match direct deposit, check, or cash to the team member’s setup.
Validate total cash requirement - Compare against usual payroll and adjust if it looks unusual.
Submit the payroll run
Select Preview payroll to see a final summary of earnings, deductions, and total payout.
Review the payroll run:
Payroll summary: This section gives you a quick overview of the entire pay run.
Pay period – Dates covered in this payroll
Pay day – When team members will be paid
Approval deadline – Last day to submit this payroll
Cash requirement – Total funds needed to cover payroll (select the arrow to see a detailed breakdown).
Payroll breakdown tabs: These tabs let you dig into the details for each team member
Payments – Shows how each team member is paid and their total gross and net pay
Earnings and hours – Shows what each team member earned, including time off taken, reimbursements received, hourly rates, and hours worked
Garnishments, Misc Post tax deductions, or Post-tax deductions – Includes garnishments or other deductions taken after taxes
Benefits – Lists employee contributions and employer-paid amounts for benefits
Taxes – Lists all federal, state, and local tax withholdings
Total summary – Gives the totals for the whole payroll
If everything looks good, select Submit payroll.
Note: You can re-open and edit a submitted payroll until the deadline shown on the screen. See “Edit a submitted payroll” below.Once submitted, your payroll will move to the Submitted tab with a Pending status. It then moves through Processing and shows Paid once all payments are processed.
Edit a submitted payroll
You can re-open a submitted payroll to make changes until the deadline shown on the screen.
For a payroll funded by wire, you can re-open a pending payroll until the later of 11:00 AM ET on the approval deadline day or 1 hour after you approved it, but never after the approval deadline.
If you don’t re-submit within your available edit window, the payroll won’t process and will return to Drafts.