💡 To see the details of Workstream's integration with Indeed, visit the Connect and sponsor job postings through Indeed article.
General FAQs
Q: If I delete and repost my job, can I get more job applicants?
A: No, that's not recommended. Reposted content isn't favored for organic visibility on Indeed. For better job visibility, take a look at Indeed's policies regarding reposted content.
Q: How often does Workstream refresh job postings?
A: Workstream doesn't refresh job postings because that goes against Indeed's policy. Instead, you can improve the visibility of your job listings by making sure they meet Indeed's guidelines. If you find that a job posting lacks important details, like a thorough job description, you can make genuine updates. Just remember that these changes should be significant and made sparingly, as frequent updates can reduce your visibility and may lead to your postings being flagged by Indeed.
Q: How are job posts prioritized on Indeed?
A: Indeed ranks job posts based on a few main factors to help employers connect with the right candidates. Here’s how it works:
Sponsoring Jobs: Sponsored jobs generally show up higher in search results. Sponsoring is especially helpful if you’re hiring for a competitive role or need applicants quickly
Job Post Quality: Job posts with clear, detailed information—like specific job titles, responsibilities, location, and benefits—are more likely to rank higher. Indeed’s search algorithms look for well-structured posts with complete information to match job seekers effectively
Screening and Filters: Adding screening questions or specific qualifications to your post can also improve visibility by ensuring that the right candidates find it
Avoid Excessive Edits: Frequently editing or reposting job listings can actually lower their visibility. Indeed tracks changes to job posts and may reduce visibility for posts with too many updates
Q: What should I put for my job title and description?
A: Use job titles and descriptions that are easy to understand and appealing to job seekers. Check out Indeed's guide on crafting effective job titles and descriptions.
Q: Should I use Workstream for all my company job postings?
A: Yes, Indeed prefers having all job postings come from a single platform. If a company posts some jobs directly on Indeed and others through Workstream, Indeed will prioritize the listings from Workstream. If you've posted the same job directly on Indeed, you'll need to sponsor that listing for it to be visible.
Q: Should I have a pay rate?
A: Yes. Including a clear and competitive pay rate can attract more qualified candidates and improve the transparency of your job posting. Job seekers often appreciate knowing the salary range upfront, and it can save both the employer and the applicants time by ensuring alignment on compensation expectations.
Q: How much time do job postings last on Indeed?
A: Your job postings on Indeed will stay active until you choose to pause, close, or delete the job. Check out Indeed's job posting FAQs to learn more.
Q: Does Indeed take down job postings?
A: Indeed may decline or remove job postings, or disable a company's account based on their job posting standards.
Q: Is it possible to post a job opening without revealing my company name?
A: While Indeed's policy requires including your company's information in job postings, you can still post confidentially directly on Indeed. However, keep in mind that Indeed prefers all job postings to come from one platform.
Indeed sponsorship
Q: How do sponsored jobs work, and how is billing handled? Do they reach out to us, or does it go through Workstream?
A: To sponsor a job, do it directly in your Workstream account using your company’s valid Indeed login email to link it to the correct account. Indeed handles all billing, so Workstream doesn’t control pricing or how sponsorship works. Sponsorship boosts your job’s visibility, but any charges come from Indeed. For questions about billing or sponsorship, check your campaign dashboard or contact Indeed support.
Q: If I've got multiple locations and decide to go for Indeed Sponsored, is it $50 for each location or $50 to cover all of them?
A: If you have multiple job locations and use Indeed’s sponsored job feature, each location will usually have its own cost. Pricing varies based on factors like job title, location, and the number of applications received—it’s not a flat rate across all locations. This means you’ll likely pay separately for each location, helping you spend only on job posts that attract applicants. For detailed pricing info, you can check Indeed’s guidelines directly.
Q: If I edit a job posting, will the changes automatically appear on Indeed? Or do I have to take the job down and put it back up to update it?
A: When you edit a job posting, the updates automatically appear on Indeed. No need to delete and repost. This helps keep listings accurate and up-to-date. Just keep in mind:
Make meaningful edits that improve clarity and relevance.
Avoid editing too often, as frequent changes can reduce your job’s visibility in search results.
Job posting visibility
Q: How long does it take for my job to appear on Indeed after I submit it?
A: It typically takes 24-48 hours from the time you publish the job through Workstream for it to appear on Indeed’s search results. If you've just published the job a few minutes ago, chances are Indeed hasn't 'picked it up' from Workstream yet. Check back later, and it should be up.
Q: How can I ensure my job posting appears on Indeed?
A: Make sure to publish your job posting to Indeed’s job board. If it's not published there, it won't appear on Indeed's search results.
Q: Why is it important to include a detailed location in a job posting on Indeed?
A: Including specific location details helps target the job in search results. Without this information, the job might not be visible to potential candidates. Ensure the job location includes a detailed street address, or at least the country/city/state/zip code.
Q: Are all job types eligible for free postings on Indeed?
A: No, not all job types are eligible for free postings on Indeed. While Indeed does offer free job postings, certain types may require sponsorship for maximum visibility. You can learn more about the differences between Indeed's free and sponsored job options.
Q: What should I keep in mind when posting a job on Indeed?
A: It's important to follow Indeed's job posting policies. Jobs that don't meet their standards may undergo review, and Indeed might request additional information. Listings that are misleading or questionable run the risk of being removed.
Q: How can I maintain engagement with applicants on Indeed?
A: To stay engaged with your applicants and signal continued interest in hiring, keep these steps in mind:
Keep in touch with them through messaging. The quicker, the better
Mark applicants as hired or rejected
Actively review and update the details and descriptions of each position
Q: How can I set up my hiring process effectively for Indeed?
A: For a smooth hiring process, make sure that:
Your automation is properly set up and you have at least two reminders
All your interview leads have their calendar set up to the correct job or location
You have assigned interview leads for the interview stage
Q: Why should job postings for filled positions be removed?
A: When a job position is filled, it’s important to remove the posting from Indeed for several reasons:
Avoid Confusion: Keeping filled positions up can confuse job seekers who might apply, thinking the job is still available
Improve Visibility: Having fewer outdated job postings helps your active listings stand out. This can attract more qualified candidates to your current openings
Compliance with Guidelines: Indeed encourages employers to manage their job postings actively. This includes removing filled positions to maintain compliance with their policies and guidelines
Q: How can I make sure my job postings appear on both Indeed and Workstream?
A: Remove duplicate job postings. Make sure to delete any duplicate job posts on Indeed that are the same as those on Workstream. If you don't, your Workstream job listings might not show up on Indeed, and you won't get many applicants through Workstream
Review your Workstream job board. Sign in to your Workstream account, visit your job boards, and review your job postings
Review your job posts in Indeed. Sign in to your Indeed account and check the job listings that match the positions on Workstream
Remove duplicate job postings. Delete job posts on your Indeed account that match with those listed on Workstream
Q: How can I ensure that my job postings are accurate and consistent between Workstream and Indeed?
A: Effective September 1st, 2024, Indeed's new sponsored API usage policy might affect how your job sponsorships are displayed between Workstream and Indeed. To keep everything accurate and consistent, we recommend sponsoring/unsponsoring jobs directly through Workstream. This will help ensure you have a clear and unified view of your sponsored jobs.
Q: I received an update from Indeed regarding jobs posted in external sites or ATS will need sponsorship to receive traffic. How does this affect my job posts through Workstream?
A: Starting October 1, 2024, Indeed will require sponsorship for jobs posted directly on its site to appear in search results. This change aims to reduce duplicates, guide job seekers to the correct listings, and improve search quality. If a job is posted on both Workstream and Indeed, Indeed will prioritize the Workstream version.
Jobs submitted to Indeed through Workstream will still appear for free with no sponsorship needed. However, if you posted the same job directly on Indeed, it must be sponsored to be seen.
To keep things simple and visible, we recommend posting and managing all jobs (sponsored or not) through Workstream. For help improving your sourcing strategy, contact your Customer Success Manager (CSM) or explore Workstream’s tools for managing sponsored listings on Indeed.