Predefined merge tags act as placeholders to help personalize messages easily. Instead of manually typing each brand name, you can use the {{brand_name}} tag in your template.

When you send the message, Workstream automatically fills in the correct brand name.

Go through the articles below to guide you on how to use merge tags in your templates for more personalized email and text communication with applicants.

Merge tags are located at the bottom of the message template window. Simply select the spot in your template where you want to insert a merge tag.

Predefined Tags List

Merge tags	Description
`{‌{applicant_email}‌}`	Represents applicant's email address. It's used for sending application updates, interview details, or other relevant information via email
`{‌{applicant_first_name}‌}`	Represents applicant's first name
`{‌{applicant_full_name}‌}`	Represents applicant's full name
`{‌{applicant_last_name}‌}`	Represents applicant's last name
`{‌{applicant_phone_number}‌}`	Represents applicant's phone number
`{{applicant_text}}` `{{company_text}}`	Unlike other merge tags that automatically fill in information from the system (like applicant name or position), these two tags insert blank text fields into your document. Use cases: - When the signer receives the document, they will see a customizable open-ended field where they can manually enter information. - You can use these fields to collect data not automatically available, such as the candidate’s full address, special notes, or the supervisor’s name. - You can label these text fields in your document to guide what information the signer should provide.
`{‌{company_name}‌}`	Represents the name of your company
`{‌{brand_name}‌}`	Represents the brand name of your company
`{‌{department_name}‌}`	Represents the name of the department
`{‌{hr_name}‌}`	This tag automatically fills in the name of the person who performed the most recent action on the applicant. For example, moving them to the next stage or scheduling an interview. If no one has taken action yet, Workstream will use a default label: [Your Company Name] HR. *Examples: - If your recruiter Jane Doe moves the applicant to the next stage, the message will show "Jane Doe" in place of {{hr_name}}.* - If the system moves the applicant automatically, or no one has taken action yet, it will show something like “ABC Company HR”.
`{‌{location_name}‌}`	Represents the name of the location
`{‌{location_address}‌}`	Represents the address of the location. This is the address you put in the location field (street, city, state, ZIP)
`{‌{position_name}‌}`	Represents the name of the position
`{‌{stage_name}‌}`	Represents the name of the hiring stage
`{‌{pay_amount}‌}`	Represents the pay amount of the position
`{‌{pay_frequency}‌}`	Represents the payment frequency for the position
`{‌{rate_of_pay}‌}`	Represents the payment rate
`{‌{hr_phone_number}‌}`	Represents the contactable HR number. When applicants contact this number, their messages will be directed to your Workstream account, allowing you to communicate with them securely. This is known as a long code number. If you prefer to use a different number, simply replace this tag with your preferred one in the template. Workstream uses two types of phone numbers; short codes and long codes. - Short codes are primarily intended for one-way communication, and are used for automated messages only, like the text-to-apply numbers. They can't receive replies. - Long codes support both automated and interactive messages, facilitating direct communication between you and your applicants, without using your actual phone number.
`{‌{position_link}‌}`	Represents the link to the position
`{‌{applicant_time_zone}‌}`	Represents the applicant's current time zone detail and appears on the scheduling stage
`{‌{google_calendar_link}‌}`	Represents a link to Google Calendar where applicants can sync the confirmed meeting schedule, and appears on the scheduling stage
`{‌{meeting_type}‌}`	Represents the meeting type (phone call, onsite interview, video conference, or custom type), and appears on the scheduling stage
`{‌{meeting_details}‌}`	Shares the details about the event with the applicant, such as location, dial-in number, dress code, and more. It also appears on the scheduling stage
`{‌{scheduled_date}‌}`	Represents the confirmed appointment date and appears on the scheduling stage
`{‌{scheduled_start_time}‌}`	Represents the start time of the meeting and appears on the scheduling stage
`{‌{scheduling_link}‌}`	Represents the link of the scheduling date and time slot, and appears on the scheduling stage
`{‌{scheduled_end_time}‌}`	Represents the end time of the meeting and appears on the scheduling stage
`{‌{time_before_meeting}‌}`	Represents the time before the confirmed meeting, and appears on the scheduling stage
`{‌{interviewer}‌}`	Represents the name of the interviewer and appears on the scheduling stage
`{‌{num_attempts_left}‌}`	Represents the number of attempts left for the quiz and appears in the quiz stage
`{‌{quiz_link}‌}`	Represents the link to the quiz and appears in the quiz stage
`{‌{form_link}‌}`	Represents the link to the form and appears in the form stage
`{‌{company_signatory_email}‌}`	Represents the company signer's email and appears in the online signing stage
`{‌{company_signatory_name}‌}`	Represents the company signer's name and appears in the online signing stage
`{‌{signing_link}‌}`	Represents the link to the signing document and appears in the online signing stage
`{‌{background_check_link}‌}`	Represents to the background check and appears on the background check stage

Manage applicant records

Explore the hiring stage types

Run and track background checks with Checkr

Set up the scheduling stages in your hiring process

Prepare documents for online signing

Use predefined merge tags

Predefined Tags List