Managing your availability allows applicants to self-serve and select available interview slots at their convenience.
Adding availability
In Team View, go to Scheduling.
Click and drag the time slots to select in blocks.
Select the interviewer for these slots.
Edit the time slot, choose how often it repeats, and enter the maximum number of applicants per slot.
Click OK and then Save.
How applicants get notified about new availability
If an applicant reaches the Scheduling stage and no time slots are open for their position or location — because none have been added yet, or all existing slots are full — they're held in a waiting state until new availability opens up.
When you add availability, Workstream automatically notifies any waiting applicants who match the position and location, by email and SMS (or in-app, for applicants using the Workstream mobile app). No manual follow-up is needed.
💡 This notification only fires when you add availability in a batch (the click-and-drag flow above). Adding a single one-off slot outside that flow won't re-notify waiting applicants. If you have applicants waiting, add your new times as a batch so they get notified automatically.
Make changes to your availability
In Team View › Scheduling, click on the existing schedule you wish to edit.
Once done with your changes, click on Save.
Remove your availability
⚠️ Applicants cannot self-schedule their interviews until you add availability again.
Go to Scheduling › Manage availability. Click Delete availability.
Select the calendar you wish to delete, then click Yes, delete.
Guided Demo