Hiring
Hire quality hourly workers, faster
61 articles
Applicant Sourcing
Take advantage of Workstream’s sourcing tools and increase the number of applicants for your job openings.
- Sponsored Job BoardsBoost your job postings’ visibility by sponsoring them on premium job boards. Pricing varies by job board and location.
- Free job boardsPost your open positions to 25,000+ job boards straight from Workstream.
- Text-to-apply codesSet up unique codes that applicants can text to apply for jobs, simplifying the application process.
- Hiring posters and business cardsCreate customized posters, brochures, or flyers to promote your open positions.
- ReferralsEncourage employees to refer candidates by providing unique referral links and offering bonuses for successful hires.
- Careers pageShare a link to your Workstream career page or integrate it with your company’s website to showcase job openings.
- Social mediaEasily share job postings on platforms like Facebook, X, LinkedIn, Messenger, Google, or WhatsApp to reach a broader audience.
Applicants
Manage applicants throughout the hiring process, from viewing and managing applicant records to handling rehire eligibility.
- Manage applicant recordsLearn how to manage applicant details like applications, messages, feedback, uploaded files, and overall hiring status.
- Manage applicant detailsExplore how to add applicants, search and filter, export and share, tag in bulk, and move applicants between hiring stages.
- View and manage archived applicantsFind out how to handle archived applicants in Workstream. See how to view, unarchive, or message them and understand why they get archived in the first place.
- Applicant outcomesLearn how to manage applicant outcomes in Workstream, including rejecting, unrejecting, and marking applicants as hired.
- Set rehire rules and mark applicants as rehiresAutomatically reject applicants ineligible for rehire and mark returning employees as rehires with an employee ID.
- Spot new applicants and review top matchesSee which applicants you haven’t reviewed yet and quickly find the best fits for your role with easy filters and match scores.
Brand
Manage, share, and track your Workstream careers page for a seamless job-posting experience.
- Update your brand and careers pageManage brand settings in Workstream, including enabling Spanish and Canadian French hiring, updating brand details, and uploading images like logos and banners.
- Share or keep track of your careers pageWorkstream provides multiple ways to share, integrate, and track your Careers page to streamline job postings and applicant tracking.
- Enable Spanish hiring in brand detailsEnable Spanish hiring at the brand level so applicants can view your careers page, applications, and interviews in Spanish.
- Preview translated job posting in careers pageGet the job post link from the Sourcing tab and let applicants choose their preferred language — Spanish or Canadian French — when viewing it in a browser.
- Enable Canadian French hiring in brand detailsEnable Canadian French hiring at the brand level so applicants can view your careers page, applications, and interviews in Canadian French.
Data Export
Workstream enables you export new hire data in a CSV file, which you can download and easily import into any third-party system.
- Create and manage an export templateLearn how to create, customize, and schedule export templates using standard, custom, or predefined fields and automation triggers.
- Manage your generated export filesView export file statuses, filter by template or status, and download or rerun export files when needed.
Evaluation Plan
Set up evaluation plans in Workstream so your team can score applicants the same way and track feedback in one place.
- Create a new evaluation planCreate a reusable evaluation plan by naming it, choosing a scoring method, setting interview criteria, and linking it to position templates.
- Update evaluation plansEdit or delete evaluation plans by updating fields, reordering or removing criteria, and ensuring unused plans aren’t linked to templates.
- Use evaluation plans during hiringUse evaluation plans during interviews to rate applicants, review team feedback, and compare scores with an overall rating summary.
Hiring Process
Manage unique hiring processes based on the job postings available using Workstream.
- Create and manage your hiring process templatesLearn about the different functions of the hiring process stages, and how to create and manage your Hiring Process template.
- Create and manage rejection templatesSet automated rejection templates for text and email to ensure consistent, timely, and professional communication with applicants.
- Add and manage hiring stagesWorkstream enables you to customize and manage hiring process stages, creating a structured and efficient recruitment workflow.
- Explore the hiring stage typesYou can customize, add, or modify hiring stages to build a hiring process that fits your team’s workflow.
- Set up the Application Form stageLearn how to set up and customize the Application Form stage to collect applicant information, edit or add questions, and automatically screen candidates.
- Set up the Scheduling stageLearn how to set up the Scheduling stage so applicants can choose interview times, manage meeting details, and use automations to confirm, remind, or reschedule interviews automatically.
- Set up the Form stageLearn how to collect extra applicant information, verify details, and automate reminders using Workstream’s Form stage.
- Set up the Quiz stageLearn how to create and customize a multiple-choice quiz to evaluate applicants, add helpful content (text, images, or embeds), and automate what happens based on their results.
- Set up the Background Check stageLearn how to set up and automate the Background Check stage in Workstream using integrated providers like Checkr and Sterling.
- Set up the Review stageLearn how to set up and automate the Review stage in Workstream to evaluate applicants before moving them to the next step in your hiring process.
- Set up the Long-Term Holding stageLearn how to store and manage applicants for future consideration using the Long-Term Holding stage in Workstream.
- Set up and manage the Online Signing stageLearn how to create, send, track, and download e-signed offer letters and documents in Workstream’s Online Signing stage, including signing sequences and automations.
- Set up the Hiring Complete stageLearn how to set up and use the Hiring Complete stage in Workstream.
- Set up and use VoiceAIUse the VoiceAI stage to automatically screen applicants through AI phone calls.
Job Postings
Learn how to create, manage, and publish your job postings in Workstream.
Position Templates
Create reusable positions on Workstream to make it faster to create and publish your job postings.
- Create a position templateLearn how to create position templates in Workstream so you can reuse job details and keep postings consistent.
- Update an existing position templateUpdate position templates from Admin or Team View by editing details, job description, and saving your changes
- Duplicate a position templateDuplicate a position template in Admin View to quickly copy and customize an existing template for reuse.
- Delete a position templateDelete a position template in Admin View by selecting it from the list, clicking the three-dot menu, and confirming the deletion
- Enable Spanish recruiting in position templatesEnable Spanish recruiting in position templates to make a Spanish version of your job postings available.
- New Employment Types supported on WorkstreamContractor, Per Diem & PRN — understand the new employment types and when to use each one.
- Enable Canadian French recruiting in position templatesEnable Canadian French recruiting in position templates to make a Canadian French version of your job postings available.
Reapplication
Set reapplication limits for rejected applicants by job or company-wide, define a waiting period, and customize their notification message.
Reporting
Gain deeper insights into your hiring and people pipelines with Workstream's reporting tools.
- Build a Hiring reportCreate Hiring reports in Workstream by adding columns, filters, and groups, then save your results.
- Make changes to a Hiring reportLearn how to edit or delete Hiring reports in Workstream.
- Send a Hiring report on a scheduleWorkstream lets you schedule Hiring reports for automatic delivery. Choose who gets them, the format, and how often they arrive.
- Use the Hiring DashboardMonitor hiring performance in Workstream with the Hiring Dashboard. View applications over time, track conversion rates, and compare applicant sources.
Scheduling
Learn how to set up scheduling stages, manage availability, and efficiently handle interview appointments with Workstream’s scheduling feature.
- Set up the scheduling stages in your hiring processSet up the scheduling stage(s) in your hiring process templates to define meeting length, type, roles, and instructions for applicants.
- Manage your availabilityOnce scheduling stages are set up, interviewers must add their availability to the Workstream calendar.
- Set up your scheduling settingsManage time zones, date ranges, notice periods, and calendar sync settings to control how applicants schedule interviews with you.
- Schedule interviews with applicants manuallyManually schedule interviews by choosing from availability, auto-sending links, or setting a specific day and time for applicants.
- Reschedule or cancel the interview appointmentLearn how to reschedule or cancel interviews with applicants, view cancellation reasons, and manage next steps in the hiring process.
Talent Network
Use Workstream’s Talent Network to find past applicants and former employees, view profiles, tag smartly, and invite them to apply.
- Manage and discover prospects with Talent NetworkFind out how Workstream's Talent Network can help you efficiently convert promising prospects into applicants.
- Manage and engage prospects in Talent NetworkThe prospects list and profile in Workstream's Talent Network helps you track, assess, and manage prospects.