The Long-Term Holding stage lets you store applicants for an extended period so you can revisit them later.
Unlike the Review stage, which is meant for short-term evaluation, this stage is for applicants who aren’t an immediate fit but may be considered for future roles.
Use this stage to maintain an organized pool of potential candidates and easily review them as your hiring needs change.
The Long-Term Holding stage in the hiring process.
Step 1: Add and automate the Long-Term Holding stage
In Admin View, go to Hiring › Hiring Processes, then open the hiring process.
Select ⨁ Add new stage, then select Long-term holding.
Go to the Automation tab to set up automated actions for applicants.
When an applicant enters this stage:
Send them a message (default: Off) - Turn ON to send automated messages.
Mark them as hired (default: Off) - Turn ON to automatically mark applicants as hired.
When an applicant has been in this stage too long without being reviewed:
Reject them (default: Off) - Turn ON to automatically reject applicants after a set number of days.
If you turn on reject them, a pop-up appears where you set the number of days before applicants are rejected.
Step 2: Move applicants to the Long-Term Holding stage
You can move applicants to the Long-Term Holding stage to keep their profiles accessible for future review or possible re-engagement.
💡 For details on moving applicants between stages, visit the Manage applicant details article.
Go to the Applicants page in Team View.
Find the applicant you want to move.
Use the Move to stage option and select the Long-term holding stage.
⚠️ Applicants in this stage can still be archived automatically if Auto archive applicants after [N] days of inactivity is turned on for the hiring process. Applicants with an upcoming interview aren't archived.
Step 3: Monitor applicants in the Long-Term Holding stage
After setting up the Long-Term Holding stage, you can easily track applicants stored there for future consideration.
Go to the Applicants page in Team View.
Use the All Stages dropdown to select Long-term holding.
Select an applicant’s name to open their details and decide whether to move them to another stage, keep them on hold, or archive their application.
This view helps you maintain visibility over all potential candidates and manage them efficiently when new roles open.