Before creating a job posting, start with a position template. It helps you quickly set up and reuse consistent job postings across multiple roles. Once your template is ready, use it to efficiently create and publish new postings.
In Team View, the Job Postings page is your main hub for managing all postings. From there, you can share roles on your Careers page and external job boards to reach more applicants while keeping everything organized in one place.
📌 When you see a yellow clock icon next to a job posting marked as Published, it indicates that the post is currently under review. All job postings are reviewed by Workstream within 24–48 hours to help ensure compliance with job board policies and prevent potential removal.
Visibility: The job is published within Workstream and visible on your Careers page or via direct link, but it is not yet live on external job boards like Indeed or ZipRecruiter
Review Duration: The review process typically takes 24–48 hours
No Action Needed: No action is required from you during this period. If any issues arise, you will be notified with the necessary steps to address them
Create a job posting
In Team View, go to Hiring, then Job Postings.
Select Create job posting. This opens a window where you can set up the job posting.
Creating a job posting involves four steps:
Job posting details
Select a position for this job posting.
Tip: Select View job details to be redirected to the position template that will be selected for this job posting.
(Optional) Enable Spanish recruiting if required.
Enter the name of this job posting.
Select the location you’re hiring for.
Select a hiring process for this job posting.
Tip: Select View hiring process details to be redirected to the hiring process template that will be selected for this job posting.
Select Next.
Compensation
Select a base pay for this job posting and enter the amount.
Add applicable supplemental pay and benefits.
Select Next.
Preview
Review the job posting details to make sure everything looks good. If you need to make changes, select the section you want to edit.
(Optional) To add additional details, select Customize.
Select Next.
Publishing options
Select a publishing option, then click the button on the top right to confirm. The button will change depending on which publishing option you chose.
Publish: The job posting goes live and becomes visible on your career page and all free job boards. Please note that it may take 24-48 hours for the posting to appear on job boards, including sponsored listings
Unpublish: Your job posting isn’t available for viewing. It is hidden from being seen on your career page, job boards, or even by people who have a direct link to it
<Link only: The job posting is visible only to those with a direct link. It won’t appear on your career page or job boards
Note: If a job posting is shared via 'Link only,' the link will change if the job title or location is updated. Be sure to share the updated link with anyone who needs access.
Once you select an option. You should be redirected to the Job Postings page, and the list should now show the new job posting. If the list doesn't update right away, try refreshing the page.
Once your job post is live, you’ll have the option to invite prospects from your Talent Network — these are people who’ve applied in the past or previously worked with your team. It’s a simple step that can help you get applicants faster — no extra cost involved.
You’ll see this right after publishing:
Select Invite qualified prospects to apply.
You'll be presented with prospect recommendations, based on how closely a prospect’s profile and resume match your job posting. Recommendations also take into account proximity to the job location and any smart tags associated with the prospect.Browse the list of recommended prospects.
Select Preview invite to view and customize the invitation in three formats:
Email (Desktop view)
Email (Mobile view)
Text message (SMS view)
Select Invite all to send invitations to everyone, or remove individual prospects you don’t want to invite.
Publish / unpublish a job posting
The Job Postings page in Team View is where you create, publish, and manage job postings. It helps you share roles with candidates, keep listings organized, and automatically display postings on your Careers page. You can also post to external job boards to reach more applicants.
Go to team view > Job Postings.
Select the checkbox next to the job posting(s) you want to manage.
Tip: To show specific job postings, use the Brands ▼ and Locations ▼ filters.
Select a publishing option from the Change Status ▼ menu:
Publish: The job posting goes live and becomes visible on your career page and all free job boards. Please note that it may take 24-48 hours for the posting to appear on job boards, including sponsored listings
Unpublish: Your job posting isn’t available to anyone. It can’t be seen on your career page, job boards, or even by people who have a direct link to it
Link only: Your job posting is only available to people who have a direct link to it. It’s not visible on your career page or job boards
Note: For job postings shared via 'Link only,' the link will change if the job title or location is updated. Be sure to share the updated link with anyone who requires access to the posting.
Review the confirmation message, then publish your job posting(s).