Connect your Google Calendar to Workstream to see your schedule in one place and keep interviews from clashing with your other events. Events marked “Busy” (including “Out of Office” events with a start and end time) block interview times, while events marked “Free” don’t, so applicants can still book during those slots.
By default, all-day events don’t block interview times. To block a whole day, create an event with a specific start and end time.
📌 You can connect both your Outlook Calendar and Google Calendar at the same time. This ensures that interviews will only be scheduled when you're truly available, helping to avoid conflicts. You can connect only one Google account at a time. Connecting a second one replaces the first.
Connecting your Google Calendar account.
Connect your Google Calendar
Select your profile at the top-right corner.
Select Account settings, then Scheduling.
In Google Calendar Integration, select the Google sign-in button. A pop-up window opens. Sign in to your account.
Review what Workstream can access on your Google account, then select Continue.
Once you approve, the page updates on its own. You don't need to reload it.
Set up your calendar settings
After you connect, you'll see "Connected to your Google Calendar account" with your email and these settings:
Displayed calendars: Choose which of your Google calendars Workstream shows on your schedule and checks for busy time. If you've added your team members' calendars to Google Calendar, you can pick whose calendar you want to see on your Workstream schedule.
(Optional) Turn on Conflict Avoidance to make sure you don't schedule two events at the same time.
Turn on Sync to Google Calendar to add confirmed interviews to a Google calendar. By default, Workstream creates a calendar named Workstream Calendar for them. You can choose your primary calendar or another calendar you can edit instead.
💡 Learn more about Conflict Avoidance
When you turn on Conflict Avoidance, applicants can’t book a time that overlaps a “Busy” event on any of your displayed calendars
If an event is added to your Google Calendar after an applicant has booked, Workstream doesn't cancel, reschedule, or flag the interview. Both stay on your calendar
If applicants can still schedule interviews on blocked days in your Google Calendar, it's because you need to set a specific start and end time for those blocks
To avoid scheduling problems, simply create an event for the day and specify the time range
What blocks interview times
Events marked “Busy” block interview times.
“Out of Office” events block interview times when they have a start and end time.
Tentative events and events you haven't responded to block interview times.
Events marked “Free”, events you declined, cancelled events, and working location events don't block interview times.
All-day events don't block interview times by default.
Check Google Calendar
Go to your Google Calendar account.
Note: You should see the new Workstream Calendar. If you don’t, reload Google Calendar.
Refresh your connection with Google Calendar
If your Workstream interviews aren't appearing in Google Calendar or you're experiencing sync issues, try disconnecting and reconnecting the integration to reset the connection.
⚠️ Selecting Disconnect also removes the Workstream Calendar from your Google account and clears your saved calendar settings.
In Workstream, go to Account settings › Scheduling, then select Disconnect in Google Calendar Integration.
Reconnect to Google Calendar.
If you see "Cannot connect to your Google account. Please contact help@workstream.is", remove Workstream from your Google account (follow the steps outlined in the "How do I remove third-party access to my Google Account?" section), then connect again.