Organize your positions and job postings by department to keep roles clear and structured. Grouping them this way makes it easier to track positions, applicants, and team members.
In Workstream, you can quickly add and manage departments for your positions. Here’s how.
📌 Access needed: You need the "Manage departments" permission to add and manage departments. If you don’t have access to this setting, reach out to your admin.
The 'Departments' page lets you add, edit, or delete departments in Workstream.
Add a department
In Admin View, go to Company Settings › Departments.
Select Add department.
Enter a Department name.
(Optional) Add a Department description.
If your company uses custom fields for departments, fill them in under Additional information.
Select Create.
？How can I add more specific information to a department beyond the basic details?
You can use custom fields to capture unique business details, like department ID or current projects. Once set up, they appear in the Additional information section when you add or edit a department.
Make changes to a department
⚠️ You can't delete a department while positions are still using it. Delete or update those positions first. Deleting a department also removes it from any team members assigned to it.
In Admin View, go to Company Settings › Departments.
Select the three-dot menu (•••) next to the department.
Select Edit (then Update to save), or Delete, then Yes to confirm.
？Where can I track the total and active job postings for a department?
Once you've added or updated a department, you can track them in the Active job postings and Total job postings columns on the Position Templates page. Use the Department filter to narrow the list.