Time & Scheduling
Easily manage schedules and hours worked to optimize your labor costs
12 articles
Set up Time & Scheduling
Here, you can create and manage schedules and time cards, as well as set up break rules, geofencing, shift settings, and time tracking.
Set up break rulesBreak rules help you manage team members’ breaks according to local laws and company policies.
Set up geofencing and long shift warningsSet up geofence and long shift flags in Time & Scheduling to track clock-in locations and monitor overtime risks.
Set up time and attendance optionsSet time attendance rules in Workstream to sync workweeks, enforce shifts, set clock rules, and manage overtime for accurate payroll.
Set up roles and shifts to organize your scheduleWorkstream lets you create location-specific roles and assign shifts, giving clear visibility into who’s working, when, and in what role.
Set up labor cost projection (Optional)Workstream lets you set labor targets by hours, budget, or % of sales, showing real-time costs as you build schedules.
Make time card corrections for payrollWorkstream flags issues, lets you correct time cards, and streamlines payroll with options for reviews and approval chains.
Use and manage shift swappingLearn how to turn on shift swapping, review flagged shifts, and approve replacements using Workstream’s recommendation system.
Manage your team's schedule and time cards
Learn how to create roles and assign shifts, correct time cards, approve or reject PTO requests, and use labor cost projections to stay on top of your team’s time management.
Create roles and assign shiftWorkstream US app for Managers — Make scheduling easy by setting up roles, assigning shifts, and notifying your team.
Review and approve flagged shiftsWorkstream US app for Managers — Fix shift errors before payroll. Review missed clock-ins, make corrections, and approve payroll.
View and share time card edit historyWorkstream US app for Managers — Track every timecard edit, see who made changes, and resolve disputes while staying compliant.
Use labor cost projectionWorkstream US app for Managers — Track labor costs in real time with targets by hours, budget, or % of sales as you create schedules.
Review your team's time off requests
Review and approve or reject team requests directly from your shift calendar.
Approve or reject PTO requestsReview, approve, or reject time off requests from your shift calendar once policies are set up and assigned in Workstream.